Live, Love, Learn


Attendance & Punctuality Policy



Attendance and Punctuality Policy

Mission Statement

At St. Peter's Roman Catholic Primary School, we believe that:

Together, as a faithful community, we will live, love and learn so that we are a reflection of Jesus, inspiring others to walk with us.


St Peter’s RC Primary School


If Learners are to get the greatest benefit from their education in school, it is important that they have good attendance and arrive punctually. As learners grow and prepare for their next stages of education and employment they need to see good attendance and punctuality as important qualities that are valued by others and employers. We will do all that we can to encourage good attendance and punctuality. Where learners are not conforming to our high expectations for attendance and punctuality we will put into place effective strategies to bring about improvement.


1. To ensure that all learners attend school well.

2. To ensure that all learners are punctual.

3. To win the support of parents in ensuring that their children attend school well and that they arrive on time.

4. To keep good records of attendance through the school registers and to take prompt action to follow up absences.

5. To investigate and act immediately where truancy is suspected or confirmed.

6. To work effectively with the LA and other agencies to follow up attendance issues promptly and efficiently.

7. To monitor closely pupils with attendance and punctuality issues and to work with parents and where appropriate other agencies to bring about improvement.


1. All staff will complete registers accurately for each session and will draw to the headteacher’s attention any absences that are cause for concern or suspicion.

2. Learners arriving late (after 8.50 am) should report to the main front office with their parent or carer. Parents and carers will be expected to register their child late in the punctuality book on the front desk.

3. Parents will be asked to telephone or notify the school if their child is absent or ill. This should be on the first day of absence.

4. If necessary the school office will make telephone contact with a home when a child is absent if the parents have not notified the school that their child is absent. Where a learner is developing a pattern of ‘occasional’ absences the parent will be contacted to discuss the pattern of absences.

5. The school will use welfare and attendance officers to follow up absences that are

suspicious or causing concern.

7. Where necessary the school will work closely with the LA to take action against

those unlawfully keeping learners from school. This may involve issuing penalty notices or prosecuting parents.


You can only allow your child to miss school if either:

 They are too ill to go in

 You’ve got advance permission from the school


Head teachers should not grant leave of absence unless there are exceptional circumstances. The application must be made in advance and the Head teacher must be satisfied that there are exceptional circumstances based on the individual facts and circumstances of the case which warrant the leave. If leave of absence is granted, the Head teacher will determine the number of days a pupil can be away from school. A leave of absence is granted entirely at the Head teacher’s discretion.


Unauthorised absence is where a school is not satisfied with the reasons given for the absence. The following are considered as unauthorised

 If St Peter’s does not authorise leave of absence for the purpose of a holiday but the parents still take the child out of school, or the child is kept away for longer than was agreed, the absence is unauthorised. The regulations do not allow us to give retrospective approval. It is expected that parents apply for leave of absence in advance. If they do not then it will be recorded as unauthorised.

 Reason for absence not yet provided

 Absent from school without authorisation (Shopping, visiting relatives, buying shoes, haircut, parent/s unwell etc.)

 Arrived in school after registration closed


Authorised absence’ means that the school has either given approval in advance for a pupil of compulsory school age to be away, or has accepted an explanation offered afterwards as justification for absence.

The following are considered as authorised reasons for not attending school –

 Leave of absence authorised by the school

 Excluded but no alternative provision made

 Holiday authorised by the school

 Illness

 Medical or dental appointments

 Religious observance

 Study Leave

 Gypsy, Roma and traveller absence



A Penalty notice can only be issued in cases of unauthorised absence.

Use of a Penalty Notice will be restricted to one per pupil per parent per term. In cases where families contain more than one poor attending pupil, multiple issues may occur but this will be the subject of careful consideration.

The issue of a Penalty notice is considered appropriate in the following circumstances –

 Overt truancy

 Parentally-condoned absences

 Unauthorised holidays in term time

 Excessive/Delayed return from an agreed/authorised holidays without prior agreement from school

 Persistent late arrival at school (after the register has officially closed)

This is not an exhaustive list. Each case will be considered individually.


Unauthorised Absences Penalty Notices are issued if a minimum of 20 sessions (10 school days) lost to unauthorised absence by the pupil during the current term or within any 12 week period. It is good practice to issue a formal warning and/or to allow the parents a specified period, usually 15 school days, to effect an improvement.

Penalty Notice for Unauthorised Leave during Term Time are issued if a pupil is absent for a minimum of 10 sessions (5 school days) for an absence relating to leave during the term time. Penalty Notice for Unauthorised Leave during Term Time will be issued without the issue of a warning if a pupil is absent for a period not agreed or authorised by the Head teacher.

Exclusions Penalty Notices are issued if a child of compulsory school age who is a registered pupil at a school and is excluded from that school, either for a fixed period or permanently,

his/her parent/carer is guilty of an offence under Section 103 of the Education And Inspections Act 2006 - If that child is present in a public place during school hours without reasonable justification during the first five days of each and every fixed period or permanent exclusion


A child who has an attendance figure of 80% or below is classed as a persistent absentee and will be referred to the EWO.

A child who has an attendance percentage between 80% and 90% will be closely monitored and will be referred if necessary.


School starts at 8.50am, school doors open from 8.40am. Lateness is classed as any child arriving between 8.50 and 9.30am when registers close. All children arriving after 8.50am should report to the school office.

Arriving after the registers close will result in your child receiving an unauthorised absence mark for this session. Persistent levels of unauthorised absence due to lateness may result in a penalty notice being issued.


This school will do all it can to ensure that learners come happily, willingly and punctually to school to ensure that all gain the greatest possible value from their education.

Revised and adopted by the Governing Body – 10th February 15